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Terms of Service

Last updated: February 20, 2026

1. Acceptance of Terms

By accessing or using the Aristolog platform ("Service"), you agree to be bound by these Terms of Service ("Terms"). If you are using the Service on behalf of an organization, you represent that you have the authority to bind that organization to these Terms.

2. Description of Service

Aristolog is a healthcare SaaS platform that enables healthcare providers to create, schedule, and manage patient care check-ins. The Service includes web-based check-in management, SMS and phone-based check-in delivery, analytics and reporting, and related tools.

3. Account Registration

You must register for an account to use the Service. You agree to provide accurate, current, and complete information during registration and to keep your account information up to date. You are responsible for safeguarding your password and for all activities that occur under your account.

4. HIPAA Compliance

Aristolog is designed to support HIPAA-compliant workflows. Organizations that are Covered Entities or Business Associates under HIPAA must execute a Business Associate Agreement (BAA) with Aristolog before transmitting any Protected Health Information (PHI) through the Service.

5. Acceptable Use

You agree not to:

  • Use the Service for any unlawful purpose or in violation of applicable regulations
  • Transmit any malicious code, viruses, or harmful content
  • Attempt to gain unauthorized access to any part of the Service
  • Use the Service to send unsolicited messages or spam
  • Interfere with the proper functioning of the Service

6. SMS Messaging

The Service may send SMS messages to patients and caregivers for check-in notifications and reminders. Message recipients must provide explicit consent before receiving messages. Standard message and data rates may apply. Message frequency varies based on check-in schedules. Recipients may opt out at any time by replying STOP.

7. Data Ownership

You retain all ownership rights to the data you submit to the Service, including patient information, check-in responses, and organizational data. Aristolog does not claim ownership of your data and will not use your data for purposes other than providing the Service.

8. Privacy

Your use of the Service is also governed by our Privacy Policy, which describes how we collect, use, and protect your information.

9. Subscription and Billing

Access to the Service requires an active subscription. Subscription fees are billed in advance on a monthly basis. You authorize us to charge your designated payment method for all applicable fees. Failure to pay may result in suspension or termination of your account.

10. Termination

Either party may terminate these Terms at any time. Upon termination, your right to use the Service will immediately cease. We will provide a reasonable period for you to export your data before deletion. We may suspend or terminate your access if you violate these Terms.

11. Disclaimer of Warranties

THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED. ARISTOLOG DOES NOT WARRANT THAT THE SERVICE WILL BE UNINTERRUPTED, ERROR-FREE, OR COMPLETELY SECURE.

12. Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW, ARISTOLOG SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES ARISING OUT OF OR RELATING TO YOUR USE OF THE SERVICE.

13. Changes to Terms

We may update these Terms from time to time. We will notify you of any material changes by posting the updated Terms on our website and updating the "Last updated" date. Your continued use of the Service after changes constitutes acceptance of the revised Terms.

14. Contact

For questions about these Terms, contact us at [email protected].